This has really ramped up my productivity since I began the practice. For those of you that are like me with a bunch of different ideas and lists and projects, you can see how this is valuable. For some, you can’t really see the shift. It also helps me break down something unfamiliar into bite sized pieces.įor some, this doesn’t really work. Since in my mind I can’t recall those tasks as quickly by labels, this seems to work better. Then, I can do them all while I’m there instead of running from task to task and going back to the same places over and over.įor those occasional new, short-term projects, I still create a project and task dump into it. It also gives me a better picture of what I need to do at home, at work, at my computer, and so on. It helps me spend more time working on tasks than organizing them. This approach allows me to sort in a different way and one that makes more sense to me. Similarly, if I want to see everything I have to write, I click on the writing label and so on. Later, when I want to figure out what tasks I have to do related to my family, I click on that label. This allows me to add more than one tag to a task. Now, instead of trying to decide what tasks go to which projects, I just add tags. I have purposely kept all of these as broad as possible. I have a Level 1 project called Work with subprojects called Communications. This is really helpful with the new iOS apps that allow for labels to be placed in the common language tasks creation window., I have a Level 1 project called personal with a sub-project called “side work.” I have several different “side projects,” with a label for each. After picking the right project, assigning correct labels and even trying to assign certain time labels, the process was really time-consuming. It felt like I was spending more time sorting and organizing tasks than I was actually doing the tasks. The second problem was the time I spent organizing tasks. ToDoist only allows a task to be in one “Project,” so I’d often go looking at a project and not see a task that I thought should be there or I’d forget to do a task where it later made much more sense. I would be ultimately left with a decision that I could never really fully justify. Some things bordered on the two of those. Both of these are ongoing “lists” and it got kind of confusing when sorting what went in which project. For example, I had a communications project and a social media project for the church that I work for. One of the problems was that I had very similar projects that continued on forever. I created projects for just about everything I could think of, started creating and borrowing custom filters, and even made labels of about anywhere I could think of.Īfter a few months of real and personal use, I came across a couple of problems. Like any other software or app, when I first started using Todoist, I began to explore how to best use it and made it too complicated.īecause I wasn’t extremely familiar with it, I began to borrow from other people and use their systems. The features of Todoist, the feel of it, the platforms it’s on, and the price of it (free if you want) make it unbeatable for task and project management. You can connect with him on Twitter or his website here. Today’s guest post is from Jonathan Pearson, a millennial determined to leave the world in better shape than he found it.
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